Logistics & Procurement Officer at FHI360

- October 25, 2017
FHI 360 is a nonprofit human development organization dedicated to improving lives in lasting ways by advancing integrated, locally driven solutions. Our staff includes experts in health, education, nutrition, environment, economic development, civil society, gender, youth, research, technology, communication and social marketing — creating a unique mix of capabilities to address today's interrelated development challenges. FHI 360 serves more than 60 countries and all U.S. states and territories.

As we evolve to meet the challenges of the future, we stand committed to the principles that have guided our organization for the last 40+ years. Our work continues to be grounded in research and science, strengthened by partnerships and focused on building the capacity of individuals, communities and countries to succeed.

FHI 360 recognizes that many of the skills gained through military training and service can be of great benefit to our work worldwide, and we are committed to helping veterans transition from military service into the workforce.

Procurement and Logistics Manager

Full time
Requisition - 2017200147

Project Description:

Northeast Nigeria is currently facing a growing humanitarian crisis with a vast number of Internally Displaced Persons in need of emergency assistance. These IDPs are living among host communities, lacking access to livelihoods and resources, ultimately leading to unprecedented levels of malnutrition and food insecurity. FHI 360 has been working in Nigeria for over 30 years and is now expanding activities in Borno state to respond to the IDP crisis.

FHI 360 is expanding its expertise by responding to this humanitarian crisis through integrated WASH, Health and Protection interventions

Basic Functions:


Manages day to day operations and systems coordination related to the procurement of various supplies and services in support of the project located domestically and internationally. Selects, develops and evaluates personnel to ensure the efficient operation of the function.

Duties and Responsibilities:

  • Manages the procurement process and inventory of office supplies, computer peripherals, software, cell phones, furniture, publications, subscriptions, medical equipment and pharmaceuticals for both domestic and country offices.
  • Oversees logistical system for shipping/property control and related contracts.
  • Works with vendors to negotiate and obtain best pricing and service for international shipping contracts.
  • Develops and implements logistics plans, budgets, and procedures to maximize compliance.
  • Acts as liaison with finance to assure purchase orders are paid as due and accounts are maintained currently.
  • Trains staff on procurement and logistic procedures and policies to ensure compliance with government regulations and documentation requirements pertaining to exports.
  • Coordinate and plan bookings of meeting and training rooms by internal and external users. Ensure that all internal and external meeting organizers comply with FHI’s Guidelines for meeting/workshops.
  • Oversee the upkeep, rehabilitation and maintenance of facilities utilized by the humanitarian response team including the physical building structure, all mechanical, electrical, and related equipment in accordance with energy conservation and preventive maintenance programs.
  • Coordinate the periodic inventory verification of all listed stores and property.
  • Ensure that the inventory list is accurate and complete and that all required data fields are populated and accurately entered into electronic inventory system.
  • Perform other duties as assigned. 

Knowledge, skills and abilities:

  • Comprehensive knowledge of procurement and logistics standards and practices. Working knowledge of company policies and procedures regarding budgets and contracts.
  • Excellent oral and written communication skills.
  • Strong critical thinking and problem solving skills.
  • Ability to influence, motivate and negotiate to ensure compliance and company objectives and goals are met.
  • Ability to work with others and to develop and maintain compatibility among project staff, subcontractors, and recipients of assistance.
  • Demonstrated knowledge in pricing, contracts negotiations, policies and procedures.
  • Work independently with initiative to manage high volume work flow.
  • Interact with diplomacy and tact and follow-up on requests in timely and efficient manner.
  • Must exhibit high levels of professionalism, integrity and ethical values at all times.
  • Record keeping, report preparation, filing methods and records management techniques.
  • Good analytical, numerical and problem solving skills.
  • Proficiency in Microsoft Office applications such as MS Word, Excel, PowerPoint
  • Excellent written, oral and interpersonal communication skills with ability to work as a team member.
  • Ability to travel a minimum of 25%.

Qualifications and requirements:

  • BS/BA degree in Procurements and Logistics related field with 5 7 years of relevant experience.
  • Or MS/MA degree in Business Admin or related field with 3 – 5 years’ relevant experience.
  • Familiarity with donor-funded procurement rules and regulations is an advantage.
  • Experience using inventory management software is an advantage.
  • Demonstrated success in multicultural environments is an advantage.
This job description summarizes the main duties of the job. It neither prescribes nor restricts the exact tasks that may be assigned to carry out these duties. This document should not be construed in any way to represent a contract of employment. Management reserves the right to review and revise this document at any time.

Method of Application

Interested and qualified applicants should visit FHI 360 career portal and complete the application process.

FHI 360 fosters the strength and health of its workforce through a competitive benefits package, professional development and policies and programs that support healthy work/life balance. Join our global workforce to make a positive difference for others — and yourself.

FHI 360 is an equal opportunity and affirmative action employer. FHI 360 is an equal employment and affirmative action employer whereby we do not engage in practices that discriminate against any person employed or seeking employment based on race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, marital status, disability, veteran status, genetic information or any other status or characteristic protected under applicable law.

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1 comments:

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